Executive Assistant
TLC Worldwide Visualizza tutti gli annunci
- Milano
- Tempo indeterminato
- Full time
As an Executive Assistant you will be responsible for providing full administrative support and contribute to the overall efficiency of the business.Business & Culture
- Develop a deep understanding of TLC’s business, culture, and values.
- Provide daily administrative support to the CEO, MD and Board.
- Prepare documents, decks, and presentations for the CEO and the MD.
- Manage CEO’s and MD to-do list, follow-ups, and diary.
- Coordinate meetings, lunches, and room setups.
- Take minutes for executive and board meetings, track actions and deadlines.
- Represent the CEO and MD in internal meetings when needed; take notes and manage next steps.
- Assist in client/partner meetings with the MD; take notes and follow up.
- Format documents and presentations (e.g., HUGs, conferences).
- Arrange travel and visa requirements.
- Support special business projects and TLC Spaces initiatives.
- Organise client entertainment and gifts.
- Plan and manage events, including Frankie’s and Local Fun Club activities.
- Manage new entry processes and checklists
- Build and maintain client relationships via calls and emails.
- Log all client interactions in the CRM system daily.
- Create and manage JET reports and maintain report library.
- Research and prepare for client/partner meetings and sales pitches.
- Support full employee lifecycle: recruitment, onboarding, performance, and offboarding.
- Ensure compliance (e.g., visas, right to work, policy reviews).
- Champion People & Culture programmes locally, organize, manage and support global initiatives.
- Oversee office management: supplies, maintenance, and vendor liaison.
- Provide general EA support: expenses, contact updates, admin tasks.
- Assist with ad-hoc tasks and internal projects.
- Sole management and running of the reception transferring and welcoming visitors
- Responsible for the smooth operation of the office and business environment, which involves management of any premises issues that arise, developing policies and processes, ensuring that the office is kept tidy
- Arranging hospitality and booking rooms for meetings and staffing events
- Ensuring shared office equipment, including printers, faxes, telephone system are in working order
- Organization and management of all office and studio resources, including stationery, paper stocks and samples.
- Responsible for Health and Safety within the office
- Act as the global ambassador for Office Management across the Group, ensuring each market is of the same high standard that HQ has set
- Take ownership for other specifically allocated projects and activities
- Able to maintain a high level of confidentiality as part of your role you will be privy to a vast variety of information
- Previous EA experience supporting a Senior Team/Board Level
- Advanced Microsoft Office skills including Word, Excel, and PowerPoint.
- Excellent organisational skills
- Able to work independently and effectively
- Excellent interpersonal and communication skills
- Flexible and able to multi-task. Can react well to changing priorities, reorganise work plans and remain focused on the tasks in hand
- Positive attitude and good teamwork skills
- Excellent accuracy and attention to detail while working to meet strict deadlines
- Professional at all times, trustworthy and confidential.
- Fluent in English