Executive Assistant to the CEO

• Manage and maintain CEO's schedule, including arranging appointments, meetings, and travel itineraries.
• Act as the primary point of contact between the CEO, executives and internal teams, and external partners.
• Coordinate and organize meetings, conferences, and special events, including logistics and materials preparation.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Anticipate needs and proactively address issues to ensure efficient workflow and support to the CEO and the executive team.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist in budget management, and expense tracking, including compiling receipts to file expense reports and track reimbursement status
• Occasionally, provide support such as following up on projects and initiatives, conducting research, and compiling data to support executive decision-making and initiatives.

• 7+ years of proven professional experience, of which 4+ years of experience as an Executive Assistant or similar role supporting CEO and/or C-suite executives
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication and interpersonal abilities, both written and verbal, and attention to detail
• Proficiency in Google Workplace suite and Microsoft Office, and familiarity with administrative systems; ability to gather data, compile information, and prepare reports
• Fluency in English and Italian, both verbal and written; knowledge of French and Spanish will be considered a plus
• Discretion and confidentiality when handling sensitive information.
• High level of professionalism and adaptability.
• Bachelor's degree or equivalent experience preferred.

• 😄 An awesome team (not everybody like our jokes, but we try our best)
• 🏠 A Permanent contract (that can be useful in life)
• 💸 Competitive fixed salary, bonus and equity (yes, equity!)
• 🍕 Lunch vouchers available for each working day (because yes, we like to try our best restaurants)
• 🌎 International teams - More than 30 nationalities and 16 offices worldwide
• 🏳️‍🌈 Highly inclusive working environment
• 🤸‍♀️ Lifestyle benefits that can be used to reimburse physical, leisure activities, family support, travel etc
• 😌 Free access to the Calm app
• 🏥 Health insurance fully covered by the company
• 👩‍🦽 Life Insurance and Disability at no cost to the employee
• 💗 Welfare allowance school costs, elderly care, babysitting costs, transportation, travel leisure
• 🍴 Amazing offices with dining, coffee point on each floor, and leisure area
• 🎤 Team building events (we love karaoke. A lot. A lot.)

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