Executive Assistant (part-time) - Founder & CEO Support

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  • Milano
  • Tempo indeterminato
  • Part time
  • 3 giorni fa
  • Candidati facilmente
We are looking for a smart, proactive, and highly reliable Executive Assistant to work directly with the Founder & CEO across multiple ventures, including Chora.The role sits at the intersection of operations, coordination, and execution, covering both business and personal activities.This is not a traditional assistant role. You will be involved in real decision flows, fast-moving situations, and unstructured environments where priorities shift quickly.The position is designed for someone who wants to learn fast, take ownership early, and grow into a broader role over time.Role OverviewWe are looking for an Executive Assistant to support the Founder & CEO in managing daily operations, communication, and execution across DACH and Italy, starting in May 2026.This role is focused on:
  • ensuring priorities are executed and not lost
  • bringing structure to complex and sometimes chaotic situations
  • acting as a reliable extension of the Founder
This is a high-responsibility role with strong growth potential, not a passive support function.Key Responsibilities
  • Manage agenda, priorities, and scheduling across multiple countries
  • Handle email management and inbox prioritisation for the Founder
  • Support correspondence related to business activities (including Chora and related entities when needed)
  • Organise travel, logistics, and cross-border coordination
  • Join meetings, take notes, and produce clear summaries with next steps
  • Track delegated activities and ensure follow-through across teams
  • Support operational gaps where no clear owner exists
  • Handle sensitive personal and business matters with full discretion
  • Gradually take ownership of coordination and selected meetings
Important noteThis role requires ownership, speed, and judgment.You will be exposed to sensitive information and expected to operate with a level of trust and responsibility typically reserved for senior roles.You will be expected to think, anticipate, and execute, not just assist.Requirements
  • Strong organisational and execution skills
  • High attention to detail (no superficial work)
  • Proactive mindset: ability to anticipate and act without constant direction
  • Comfortable working in dynamic, sometimes ambiguous environments
  • Strong sense of ownership and accountability
  • Digital-native (tools, AI, workflows)
  • Fluent Italian
  • Fluent English
  • Fluent German
Nice to have
  • Basic accounting or administrative knowledge
  • Exposure to legal topics (contracts, documentation, compliance)
BenefitsGrowth & exposure
  • Direct work with the Founder & CEO on real business situations
  • Rapid learning curve across multiple domains
  • Increasing responsibility over time
Role evolution
  • Designed to grow into a full-time position
  • Potential expansion into operations, coordination, or management roles
Environment
  • International scope (DACH / Italy)
  • Flexible structure with high autonomy
Compensation
  • Aligned with part-time scope and experience
  • Designed to evolve with role growth

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