At myPOS, we're all about helping businesses grow and get paid. We make payments simple, smart, and accessible for everyone, but we're more than just payment solutions-myPOS is a partner in growth. From free multicurrency accounts to powerful e-commerce tools, we're here to support business owners of all sizes and everyone out there who dreams of starting their own business.About the roleWe're looking for a versatile, well-organised, and execution-driven team member to join our Italian team as an Administrative Specialist. In this hybrid role, you'll be a key player in keeping our local operations running smoothly, supporting benefits, payroll, admin, supplier management, and office life across our hubs in Milan, Rome, Naples, and Palermo.What you'll doOffice & Facilities ManagementOversee daily operations of offices in Milan, Rome, Naples, and PalermoLiaise with landlords, property managers, and external vendorsCoordinate maintenance, repairs, and office improvementsSupport office relocations and space planning initiativesEnsure compliance with local regulations and workplace standardsVendor & Budget ManagementManage relationships with local suppliers and service providersMonitor and control assigned office budgetsTrack and report expenses accuratelyWork closely with Central Finance in Bulgaria to ensure transparency, reporting accuracy, and cost visibilityFinance & Administration SupportSupport time tracking and payroll processing in collaboration with HR and FinanceAdminister employee benefits (e.g., meal vouchers)Manage car leasing contracts and ongoing administrationEnsure accurate, compliant documentation and timely invoice processingIT & Systems SupportProvide local first-level IT coordination and supportAct as liaison between Italian offices and Central IT in BulgariaCoordinate hardware setup, access management, and troubleshooting requestsEmployee Engagement & CommunicationsSupport internal communications across Italian officesAssist the Country Manager and local leaders with internal and external eventsCoordinate employee engagement initiativesSupport company meetings, town halls, and leadership visitsThis role is perfect for you if you are:Minimum 2 years of experience in office administration or a similar roleFluent in Italian and EnglishBased in Milan, ItalyWilling and able to travel frequently to Rome, Naples, and PalermoStrong organisational and multitasking skillsExperience managing budgets and vendor relationshipsComfortable working cross-functionally with international teamsStrong communication and problem-solving abilitiesProficiency in Microsoft Office (Excel, Word, Outlook)Why you should join myPOS:Vibrant international team operating in hi-tech environmentAnnual salary reviews, promotions and performance bonusesmyPOS Academy for upskilling and trainingUnlimited access to courses on LinkedIn LearningRefer a friend bonus as we know that working with friends is funAnnual individual training and development budgetTeambuilding, social activities and networks on a multi-national levelWhat we offer:Excellent compensation package26 days annual paid leaveHealth InsuranceMeal VouchersReimbursement of transportation expenses for the metro/trainWho we are:Since 2014 we've been all about making payments easier and more accessible for businesses of all shapes and sizes. Whether you're at the counter, selling online, or on the move, we've got businesses covered with smart, accessible and affordable solutions that keep things easy.Our mission? It's simple. Help businesses get paid by taking advantage of modern tech and innovative ideas, so payment challenges are a thing of the past.Pro tip:Take it easy about meeting every requirement-this job description is just that, a job description! Even if you don't tick every box, want you to apply anyway! This is your chance to grow, learn, and build your career with us. We value potential over perfection, and we are all about mutual growth!myPOS is committed to providing equal employment opportunities. All qualified candidates will be considered for employment without discrimination based on age, ancestry, colour, marital status, national origin, physical or mental disability, medical condition, veteran status, race, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations, and ordinances.Your application will be confidentially reviewed in line with the General Data Protection Regulation (GDPR). Personal information will be used solely for the job application and will be stored for a period needed by the application process. Only short-listed candidates will be contacted. Good luck!
