Transport Manager (Global Sporting Event) - Italian/English Speaking

The iLUKA Collective

  • Milano
  • Contratto
  • Full time
  • 1 mese fa
To understand all elements of the assigned hospitality programme, develop and deliver host training, roster and manage the host team for the assigned hospitality programme pre-event and onsite.These will be contract roles starting in Jan until March 2026.Key Responsibilities:
  • Pre- event planning and implementation
  • Coordination of on-site operations related to host training and host games time operations
  • Coordination of iLUKA host team
  • Develop a clear understanding of the Hospitality programme, daily schedule, team roles, responsibilities & expectations
  • Produce detailed training plan for generic client training
  • Plan and attend site trips, client meetings as agreed
  • Produce team and client documentation as required
  • Plan and manage on site operations
  • Establish effective operational systems for host team movements (linked to other areas of programme)
  • Establish effective communication systems for the iLUKA host team internally and towards the management team on the programme
  • Coordination of all designated iLUKA host team elements of hospitality programme
  • Establish specific training needs for programme
  • Develop training / operational manuals to ensure iLUKA host team has thorough knowledge of all procedures
  • Provide end of programme reports as directed by Programme Manager
  • Day to day management of iLUKA host team
  • Prepare familiarisation training with other managers so the team are fully conversant with all aspects of the programme including hotel facilities; resort facilities; event venues; excursion & activity venues; gala dinner venues etc.
  • Ensure that training covers all aspects of Guest contact, i.e. Transport, sports venue, leisure training, Hotel
  • Prepare an Operations Manual, for the event team so that information is readily available & easily accessible including essential contact numbers, local area information, local area history, sports venue information, sports venue maps, hotel facilities, excursions and activities, gala dinners, programme activities, transport information , guest points of contact (coach speeches, coach procedures, hotel welcomes and all other points of contact with guests), transport protocol. Event Schedules and History
This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as necessary.Skills, Knowledge, Expertise:
  • Fluent in Italian and English
  • Excellent Communication Skills
  • Excellent organisational skills
  • Strong time management skills with ability to meet strict deadlines
  • Ability to multi-task and meet strict deadlines
  • Flexible approach to working hours and ability to adapt to a dynamic environment
  • Able to build rapport at all levels
  • Proactive, positive approach to all tasks and a high degree of reliability
  • Excellent IT skills, Word, Excel, PowerPoint, Office
  • Leadership skills
Attributes:
  • High energy, comfortable working potentially long hours in a demanding but rewarding and friendly environment
  • Flexible, enthusiastic, confident, outgoing
  • Willing to roll sleeves up and get involved
  • Passionate about sport, hospitality and delivery
  • Able to work in a calm, kind and professional manner in a pressured environment
  • Ability to prioritise a demanding workload

The iLUKA Collective