Consultancy - Administrative Assistant, Director-General’s Office (locally recruited)

• Maintain and update administrative logs and tracking systems, including correspondence registers;
• Support the organization and coordination of meetings, including scheduling, documentation, and follow-up actions;
• Facilitate travel arrangements, including related administrative processes;
• Process invoices and payment requests in line with organizational procedures;
• Monitor expenditures and support basic budget tracking functions;

• Maintain and organize the Director-General’s filing systems (physical and electronic), ensuring accuracy, accessibility, and confidentiality;
• Regularly update and maintain the Director-General’s contact database;

• Support coordination of workflow and information flow within the Director-General’s Office, including liaison with the Strategy and Policy Planning Unit and other departments;
• Assist in maintaining and updating the Director-General Office’s intranet page;

• Provide backstopping support to the Executive Assistant, as required;
• Perform other related tasks as may be assigned to ensure the effective functioning of the Office.

• Up-to-date and accurate administrative tracking systems and logs;
• Timely coordination of meetings, travel, and administrative processes;
• Well-maintained and organized filing and document management systems;
• Regular updates to contact databases and intranet content;
• Efficient and responsive support to the Director-General’s Office operations.

• Bachelor’s Degree or High School Diploma with at least 3-4 years previous work experience in an administrative support role;
• Previous experience working in an international environment would be an advantage.

• Excellent verbal and written communication skills in English. Proficiency in other languages is highly advantageous;
• Strong organizational skills including time and workflow management and a track record of managing multiple and competing priorities successfully and professionally, and with minimal levels of supervision;
• Excellent interpersonal skills, and ability to promote mutual respect and trust, and build effective relationships in a multicultural environment;
• Demonstrated capacity as a self-starter with a proven ability to produce results;
• Strong client-oriented approach and customer service ethic;
• Strong IT skills and knowledge of Microsoft Office (Word, Excel, PowerPoint, Access, Outlook, Teams), Adobe PDF and virtual meeting software (Zoom, Webex).

International Development Law Organization