Intern, Grant Management Unit (Temporary assignment, 8 months - Rome, Italy)
Bioversity International
- Roma
- Tempo determinato
- Full time
- Assist and support the Associate Coordinator for Asia in the management and monitoring of grant projects to ensure compliance with donor agreements and internal policies.
- Support the signature process.
- Set up of new grants in internal systems and communicate relevant compliance requirements to stakeholders.
- Maintain awareness of reporting deadlines and requirements, communicating them effectively to internal teams.
- Collaborate with various departments within the organization to ensure timely execution of contracts.
- Assist with tracking information with donors regarding grant-related matters, including report submissions and project modifications.
- Provide support to scientists in grant management and monitoring activities, ensuring adherence to compliance requirements.
- Provide support to the Rome-based team for Cross-cutting necessities.
- Manage the hard copy-filing system and the digital filing.
- Support with capacity assessments and due diligence reviews of potential partner organizations.
- Support with the clearance process and digital filing.
- Set up of sub-grants in the system.
- Track and collect cleared reports for digital filing.
- Process closure of Sub-grants in the system.
- Ongoing or recently completed studies in international development, international relations, economics, business administration or related fields of studies.
- Basic understanding of project management principles.
- Working knowledge of Microsoft Office Suite packages (Word, Excel, PowerPoint).
- Working proficiency in English, both written and spoken.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Ability to build and maintain collaborative relationships with internal and external stakeholders.
- Good interpersonal, communications and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
- Experience with information management systems is desirable.
- Be Italian nationals holding a valid passport or identity card.
- Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
- Or Non – EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).