Admin Assistant, Rome
St. John's University
- Roma
- Formazione
- Full time
- Provide reception services and serve as the first line "face" of the University, offering a friendly and professional welcome to walk-ins, phone callers, and incoming emails on the general University email info account.
- Operate in close cooperation with Officers at Security Desk.
- Assist in setting up, maintaining, and operating filing systems and records; perform related data entry, in cooperation with several departments (Academics, Finance, Information Technology, Legal, Public Safety, and others); professionally manage personal and sensitive information in accordance with GDPR guidelines; manage log systems, ID archives, and check-in/out systems.
- Maintain and facilitate communication flow, both internal and external, inbound, and outbound. This includes collecting and properly addressing information requests; preparing information packages, maintaining bulletin boards (physical and digital); effectively disseminating official information and announcements internally and externally; and maintaining info stands and published (physical and digital) material.
- Provide print services and signage (production/updating booklets, forms, flyers, brochures, sign inserts, and others) and ensure consumables such as toner, paper, etc. are in place.
- Assist with document drafting, authoring, and destruction, as per code.
- Manage the University phone lines {including emergency and service mobile phone lines}, physical mail system, and general mailbox.
- Manage administrator's calendars as requested.