Facility Coordinator

• Manage ordinary and extraordinary maintenance:

• ensure the execution of the maintenace plan for the stores, work orders, repairs and ensure office/stores environment efficient, clean and safe.
• check quality of maintenance works and create report, in order to ensure the maintenance service level as agreed.
• create and maintain an archive with all maintenance documents and periodical activities;
• if needed, define a network of local suppliers to support stores faster, keeping the corporate standard and costs.

• Take the leadership of the Maintenance onboarding process for new colleagues: prepare, present and keep it up to date

• Suppliers relations:

• coordinate cleaning and doorman/security service from A to Z, for stores and office. Support the Retail team with IT and logistic partners;
• ensure all admin activities are under control and payment deadlines are met
• New Store Openings:

• share (and archive) all stores documents needed on time and ensure they are always up to date
• support the Retail Coordinator with key handover
• collaborate with the Construction Manager to ensure stores are in well status
• manage documentation/implementation security camera and alarm
• Special projects: take the leadership of specific activities defined with your Manager: ensure the correct execution, respect deadlines, monitor the performance and take action if needed
• Office support:

• coordinate the office management
• ensure that the office is well maintained and all IT devices are up and running
• Periodic visits on Retail network in order to ensure compliance

• Strong ommunication skills
• Fluent in Italian and English, both spoken and written
• At least 2 - 5 years of relevant experience
• Previous experience in Retail is a plus

• Strong organization skills and proactivity
• Collaborative approach
• Ability to manage various stakeholders and tasks
• Attention to details

Rituals